Most people who have relocated know that it’s not all peaches and cream. You have to put up with all sorts of headaches while also trying to get your office up and running in a new location. It’s no wonder relocating an office can create some stress.
Both employees and employers may experience stress throughout the workplace moving process. But some things can be done to minimize the stress, maximize productivity, and make relocating to a new office experience better for everyone involved.
In this article, we’ll discuss what needs to be done when moving an office and how to reduce its negative impact on productivity levels.
Decide Where You Want to Move
Moving an office can be pretty stressful. Not only do you have to deal with the moving process, the inevitable stress of new job responsibilities, and the organization’s culture and workflow. Before deciding where to relocate, make sure you know exactly what you need to accomplish.
Are you relocating due to a new employment opportunity? Do you require company expansion? Or perhaps you simply want to move nearer to your family. Whatever the cause, it’s important to know it before proceeding. It’s good to wrap things up with brandable tape while onboarding. This will help you when you are moving throughout the countries on a flight. If you need custom printed tape to pack things up? Tape jungle can help!
Start Planning Now
When your business moves, there is much more at stake than just the furniture and office supplies. If you are relocating an office, you must handle the process with care so everyone can be happy — from your employees to your customers.
And as with any relocation, it’s important to understand where your company’s strengths lie and what will provide a smooth transition.
As soon as you’ve chosen a spot, work on your plans. By doing this, you may keep your move as stress-free as possible and eliminate any last-minute worries.
Do Your Research
Moving an office may be the last thing you want to do, but it is a necessary step in becoming a small business owner. If you want your company to survive, you will need to relocate. But there’s a big difference between relocating from one place to another and relocating your entire business.
Before you begin moving, research the area thoroughly. Find the locations of the closest grocery shop, bus station, and other facilities. Also, find out how far away the closest hospitals and schools are. Ensure that you are allowed to move without incurring any fees by consulting with your landlord as well.
Hire an Expert
If you decide to hire movers service, make sure they’re licensed and have proper insurance documents. Ask them to provide references so you can call them up and ask questions. Check with them to see if they can work within your budget and can assist in free estimation. You can make better recruiting decisions if you use this information.
There are several things to take into account if you decide to relocate. There are no specific techniques or all-in-one fit solutions to making your move go well. Instead, it requires research, planning, and careful consideration. Knowing what steps to take will help put your mind at ease along the way and ensure you don’t suffer any setbacks that could cost you more money or time than what you’re saving on by hiring movers.
If you are moving, hiring movers can seem like a daunting task. Hiring a professional mover is a good idea if you’re looking for something thorough and efficient. You can ask around for recommendations if you’re unsure which movers to choose.
Pack Smartly
Before you start packing, take inventory of everything that needs to be packed. Your list should include office supplies, furniture, computers, files, etc. Additionally, think about how much space each item takes up. If you notice that numerous boxes containing old documents are starting to pile up, you could consider hiring archive records storage specialists to help you.
An archive record is an inactive document that is no longer required to conduct daily business but requires you to store it until it meets the end of its preservation period. Your records may hold legal, financial, personal, historical or other proprietary information that must be retained for a specific duration.
Choosing to preserve your records offsite not only provides greater security, but also decreases the risk of damage. Furthermore, it will make the relocation process a lot easier, since you won’t have to worry about transporting all the heavy document boxes to your new office
Change Address Before Moving Out
If you’re moving to a new place, you probably want to be sure that your customers can find your business through the web and aren’t lost in transition. If you don’t change your physical address ahead of time, it can create challenges for visitors or even frustrate them.
If you fail to update your website and leave inaccurate information available (to be found by a savvy searcher), then they will become frustrated trying to get in touch with you. You can switch to your new address by printing out the new addresses and updating your phonebook, sending change-of-address cards to your clients, or using Google Voice.
If you don’t update your online presence with a timely and thorough post, people might still land in a virtual street that leads nowhere. Visitors to your website should have no trouble finding the contact form section. Providing both an e-mail address and physical address is crucial because this will allow your clients to send you their order if you don’t have the supplies you need on hand to fulfill it.
Conclusion
Moving an office can be difficult for both employees and businesses. Employees want to know if they will be able to get their jobs back once the move is finalized, and employers want to ensure that trying to do the relocating themselves won’t result in more work than it’s worth. These are the few things that owners, managers, and employees can do to minimize stress while maximizing productivity.
